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Invoice Template South Africa

A tax invoice that calculates itself: VAT 15% applied automatically, Rand formatted correctly, and the SARS-cited fields labelled, free. No account needed. We just ask for your email when you download.

Invoice built in your browser No signup VAT 15% + EFT details built in

Your business

Step 1 of 4

Prints under your details, where SARS guidance expects it.

Required on a full tax invoice.

Business logo
Brand color

Used on your document. The KAZI footer stays.

Template

Bill to

Step 2 of 4

Optional.

Required on tax invoices over R5,000 when the client is VAT registered.

Tax invoice details

Unique and sequential.

Items

Step 3 of 4

VAT is 15% in South Africa.

KAZITAX INVOICE · updates as you type

TAX INVOICE

Your tax invoice appears here as you type.

Total incl. VAT

R 0,00

Download

Step 4 of 4

Your tax invoice is generated entirely in your browser and autosaved on this device; the document itself is never uploaded, unless you create a shareable link, which saves a copy with KAZI so the link can open. When you unlock a download we save your email and the business details you entered (your business name, currency, tax settings and the total as a range, never your client's details) to personalise your KAZI setup. One email unlocks every KAZI free tool.

A small "Created free with KAZI · kazii.ai" line is included in the footer of free downloads. A free account removes it.

By continuing you agree to the Terms of Service and Privacy Policy. Free plan, no card needed. Or sign up the classic way.

Want this tax invoice to send itself, chase itself, and get paid by card? A free KAZI account adds a Paystack pay link, automated reminders, and saved clients.

Create a free account

Already on KAZI? Create this tax invoice in your dashboard

A template that does the VAT math for you

Every static invoice template makes you do the VAT math. This one is a working South African tax invoice generator: 15% VAT applied automatically with the Subtotal (excl. VAT) / VAT / Total (incl. VAT) breakdown, Rand formatting, an EFT banking-details block, your VAT number where SARS guidance expects it, and the words "Tax Invoice" on the document. Download or print the PDF free with no account needed. We ask for your email once at download and save it with the business details you entered (never your client's) to personalise your KAZI setup; the invoice itself never leaves your browser.

It runs on the same PDF engine as KAZI's invoicing software for South African businesses, which adds sending, Paystack card payments, payment tracking and automated reminders. The free template stays free; see KAZI pricing for the full platform.

The commonly cited SARS tax invoice requirements, covered

Summarised from published SARS VAT guidance for full tax invoices. Verify the current requirements against the primary source at sars.gov.za.

  • The words "Tax Invoice", "VAT Invoice" or "Invoice" shown

    The document title prints "Tax Invoice" while the VAT-registered toggle is on

  • Supplier name, address and VAT registration number

    Your business section, with the VAT number printed under your details

  • Recipient name, address and VAT number (full tax invoices over R5,000)

    Bill-to section including a client VAT number field

  • A unique, serialised invoice number and the issue date

    Invoice # and issue date fields, printed in the meta box

  • A description and quantity/volume of the goods or services

    Line items with description, quantity and unit price

  • The value excluding VAT, the VAT charged, and the total including VAT

    Automatic Subtotal (excl. VAT), VAT (15%) and Total (incl. VAT) breakdown

This page is general guidance to help you format an invoice, not legal or tax advice. For your specific situation, confirm requirements with SARS or a registered tax practitioner.

South African tax invoices: common questions

What must a South African tax invoice include?
SARS guidance commonly cites these elements for a full tax invoice: the words "Tax Invoice" (or "VAT Invoice"/"Invoice"), the supplier's name, address and VAT registration number, the recipient's details (including their VAT number for invoices over R5,000), a unique serialised number and date, a description and quantity of the goods or services, and the amounts: value excluding VAT, the VAT charged, and the VAT-inclusive total. This template labels and prints all of them. Always confirm current requirements against SARS directly at sars.gov.za; this page is general guidance, not tax advice.
What is the R5,000 rule for abridged tax invoices?
Per commonly cited SARS guidance, for supplies of R5,000 or less a vendor may issue an abridged tax invoice, which does not need the recipient's details. Between R50 and R5,000 an abridged invoice is generally sufficient; above R5,000 a full tax invoice with the recipient's name, address and VAT number (if registered) is required; and for amounts under R50 no tax invoice is needed at all (keep the till slip or receipt). When in doubt, issue a full tax invoice; it is valid at any amount. Confirm the current thresholds at sars.gov.za.
Can I use this template if I am not VAT registered?
Yes, and you must NOT charge VAT if you are not a registered vendor. Untick the "registered to charge VAT" box: the document then prints as a plain "Invoice" with no VAT line, which is the correct format for non-vendors. Only businesses registered for VAT with SARS may issue a tax invoice and charge the 15% VAT.
Does the template handle EFT banking details?
Yes. Most South African clients pay by EFT, so the template has a banking-details block: add your bank, account number and branch code and they print in their own section on the PDF.
Is this South African invoice template really free?
Yes, free to use, with no account and no trial. The tax invoice itself is built in your browser and never uploaded, and your draft autosaves on your device. We ask for your email address once, when you download or print, and save it with the business details you entered (your business name, currency, VAT settings and the invoice total as a range, never your client’s details) to personalise your KAZI setup; that one email unlocks downloads across every KAZI free tool. Free downloads include one small "Created free with KAZI" line in the PDF footer; a free KAZI account removes it. If you later want invoices that send themselves in Rand with a card-payment link and automatic reminders, that is what a KAZI account adds.

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