Pro tip: Use ⌘K to quickly search anything in Kazi
Switch from Asana
Import your Asana data in minutes
KAZI's Migration Hub walks you through bringing your Asana data across — we auto-map the columns, show you a preview, and never write anything until you confirm.
Preview before anything saves Duplicates flagged, amounts preserved
Quick answer
Yes - KAZI is a strong Asana alternative for freelancers and small agencies. Asana is a dedicated project-management tool priced per user ($10.99-$24.99/user/month) with no invoicing, payments, CRM or client portals; KAZI gives you projects, tasks and boards plus invoicing, contracts, client portals and AI for a flat R 907/month with no per-seat fees. For large teams that need Asana's advanced portfolios, workload management and deep dependency logic, Asana is more powerful; for running client work end to end, KAZI does more for less.
vs
AsanaProjects Hub in action
kazii.ai/dashboard/projects-hub
Plan, track and deliver client work without drowning in status meetings.
Why professionals choose KAZI over Asana
Independent professionals and small agencies adopt Asana for clean task tracking, then hit its ceiling: it manages the work but has nothing to do with getting paid for it. Every client you add to collaborate costs another seat, and you still pay separately for invoicing, a CRM, contracts and an AI tool. The per-seat model and the missing business layer are what push client-services teams off Asana.
Where Asana Falls Short
Per-user pricing ($10.99-$24.99/user/month) punishes adding clients and collaborators
No invoicing or payment collection - you still need QuickBooks, FreshBooks or Stripe
No CRM or client records - contacts live in a separate tool
No client portal - sharing a project is not a branded client experience
No contracts, proposals or e-signatures
AI features are limited and gated to higher tiers
Advanced views (timeline, portfolios) are locked behind the pricier Advanced plan
How KAZI Solves These Problems
Flat R 907/month - add unlimited clients and collaborators with no per-seat fee
Invoicing and Paystack payments built directly into projects
Built-in CRM so clients, projects and billing share one record
Branded per-client portal for files, approvals and messages
Proposals, contracts and e-signatures in the deal flow
Multi-model AI (GPT, Claude, Gemini) included for content and summaries
Boards, lists and timeline views without an upgrade wall
KAZI vs Asana: Feature-by-Feature
An honest, side-by-side breakdown, including where Asana holds its own.
Feature
K
KAZIAsana
Monthly Cost (Solo)
One price for the whole business
R 907/mo flat (everything)
$10.99-$24.99/user/mo
Cost for 5 People
Add people free
R 907/mo (same price)
$55-$125/mo (tasks only)
Project Boards & Tasks
Both cover core PM
Boards, lists, timeline
Boards, lists, timeline
Advanced Portfolios / Workload
Asana is deeper here
Basic
Strong (Advanced plan)
Invoicing & Payments
Bill from the project
Native Paystack
None
CRM
Clients and work in one record
Built-in
None
Client Portal
Professional client space
Branded, per-client
None
Contracts & E-Sign
Close deals in-platform
Built-in
None
AI Assistant
GPT, Claude, Gemini free
Multi-model included
Asana AI (higher tiers)
Time Tracking
Track and bill hours
Built-in, auto-invoice
Add-on / integration
Pricing Model
No seat math
Flat per business
Per user
Integrations
Asana has more add-ons
50+ native
300+ marketplace
Comparison based on publicly available information as of July 2026; see Asana’s own site for current details. Prices are published in USD; amounts shown in other currencies are approximate, converted at current exchange rates. All trademarks are the property of their respective owners. No affiliation or endorsement implied.
Why KAZI is the Better Choice
Purpose-built for freelancers, startups, agencies, and consultants who want one ecosystem for everything.
Projects That Bill Themselves
Track the work, log the time, and invoice from the same project. Asana tracks tasks; KAZI tracks tasks and the revenue attached to them.
No Per-Seat Surprise
Every client or collaborator you add to Asana is another paid seat. KAZI is flat-rate - invite unlimited people for one price.
The Whole Client Loop
Proposal, contract, project, client portal, invoice and payment in one place. Asana only owns the middle task-tracking slice.
Honest Pros & Cons
KAZI
Advantages
Projects and boards PLUS invoicing, CRM and contracts
Flat R 907/month, no per-seat pricing
Built-in client portals and payments
Multi-model AI included
Time tracking that flows into invoices
Limitations
Less deep on advanced portfolios and workload management
Fewer marketplace integrations (50+ vs 300+)
Not built for 100+ person enterprise PM programs
Asana
Advantages
Polished, mature project-management experience
Strong advanced views (timeline, portfolios, workload)
Large integration marketplace (300+)
Good for large teams with complex programs
Drawbacks
Per-user pricing adds up fast
No invoicing, payments or CRM
No client portal, contracts or e-sign
AI and advanced views gated to higher tiers
Pricing Comparison
See what you actually get for your money.
Asana
$10.99-$24.99/user/month
Starter / Advanced (per user)
- Task and project management
- Timeline & portfolios (Advanced)
- Workload management (Advanced)
- 300+ integrations
- No invoicing or payments
- No CRM, client portal or contracts
KAZI is Best For
Freelancers and small agencies who want solid project and task management WITH the business layer they bill from - invoicing, CRM, contracts and client portals - at a flat price instead of per seat.
Consider Asana If
Large teams running complex, multi-program portfolios that need Asana's advanced workload management, dependencies and 300+ integrations.
The Verdict
Asana is an excellent project-management tool, and for large teams with complex portfolios it is more powerful than KAZI. But for a freelancer or small agency, Asana solves only the task-tracking slice while charging per seat, leaving you to buy invoicing, a CRM, contracts and an AI tool separately. KAZI gives you capable projects and boards PLUS all of that business layer for a flat R 907/month with unlimited people. Unless you need Asana-grade advanced PM for a big team, KAZI is the more complete and cheaper home for client work.
Switch from Asana in 7 Steps
Most users complete it in under 30 minutes.
1
Export your Asana projects and tasks as CSV2
Sign up for KAZI and create matching projects3
Import tasks via CSV or recreate active ones4
Invite clients and collaborators via portals or magic links (no per-seat cost)5
Connect Paystack and set up invoicing templates6
Move client records into the built-in CRM7
Cancel Asana plus your separate invoicing and AI subscriptionsFrequently Asked Questions
Everything about switching from Asana to KAZI.
Does KAZI do project management as well as Asana?
For the core that most freelancers and small agencies use - boards, lists, tasks, subtasks, due dates and timeline views - yes. Asana goes deeper on advanced portfolios, workload management and complex dependencies, which large teams need. For everyday client-project tracking, KAZI covers it and adds the business tools Asana lacks.
Can clients join my KAZI projects without a paid seat?
Yes. KAZI is flat-rate, so you invite unlimited clients and collaborators at no extra cost via a branded client portal or magic link. In Asana every added person is a paid seat, which is the main reason client-services teams switch.
How much does KAZI save versus Asana plus other tools?
A small agency on Asana Advanced ($24.99/user x 3 = ~$75) plus an invoicing app ($30) and an AI tool ($20) pays roughly $125/month and still has no client portal or contracts. KAZI is R 907/month for projects, invoicing, CRM, contracts, client portals and AI combined.
Is Asana better for large teams?
For large teams running many interdependent programs, yes - Asana's advanced workload, portfolio and dependency features and its 300+ integrations are built for that scale. KAZI is purpose-built for freelancers and small-to-mid teams who want projects and the whole client-billing workflow in one flat-priced platform.
Free · no signup
Free tools you can use right now
Small tools that each solve one job well, built on the same engine that runs the KAZI platform. No account, no card. Every result renders free in your browser.
Invoice
SubtotalR 4 200
VAT 15%R 630
Total dueR 4 830
Free Invoice Generator
FREE · NO SIGNUPPDF invoice in about 60 seconds. VAT-ready, multi-currency, in your browser.
Free invoice generatorQuote
Valid until30 days
SubtotalR 11 000
Total dueR 12 650
Free Quote Generator
FREE · NO SIGNUPProfessional quote or estimate PDF, with one-click convert to invoice.
Free quote and estimate generatorTax Invoice
VAT No4123456789
VAT 15%R 630
Total dueR 4 830
South Africa Tax Invoice Template
FREE · NO SIGNUPSARS-ready tax invoice with VAT 15% auto-calculated and instant PDF.
South African tax invoice templateYour hourly rate
R 498
Day rate (8h)R 3 981
Project (40h)R 22 889
Freelance Rate Calculator
FREE · NO SIGNUPHourly, day and project rates from your income goal and billable hours.
Freelance rate calculatorProposal
Free AI Proposal Generator
FREE · NO SIGNUPA structured client proposal from a short brief, with a designed PDF.
Free AI proposal generatorScope of Work
Scope of Work Generator
FREE · NO SIGNUPA SOW with deliverables, milestones, exclusions and a revisions policy.
Scope of work generatorKAZI AI
Try KAZI AI
FREE · NO SIGNUPDraft proposals, plans and client emails with a free AI assistant.
Free AI business assistantTransfer
7 GB
final-cut_v3.mp4
brand-pack.zip
Secure link · expires in 7 days
Send Large Files Free
FREE · NO SIGNUPShare files up to 7GB with secure, expiring links. No signup.
Send large files free